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CODX / 2026AVAILABLE Q2

Custom Hotel Management Software Modern PMS with no per-booking fees

Custom PMS for hotels: own booking engine, channel manager with Booking/Expedia/Airbnb, digital check-in, guest CRM and billing. No commission on direct bookings.

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◆Intro

Why custom PMS instead of Cloudbeds, Mews or Sirvoy?

Generic PMS (Cloudbeds, Mews, Sirvoy, Siteminder) work but charge per room monthly, take a % on direct bookings and tie you to their workflows. A custom PMS frees you: own booking engine with no commission, channel manager connected to Booking/Expedia/Airbnb, digital check-in with ID reader, guest CRM and automated upselling. Perfect for boutique hotels with strong identity, holiday apartments with specific operations and mid-sized chains that do not want growing SaaS costs.

◆For whom

Who benefits most

//01
Pain

Independent boutique hotel

  • →Generic PMS charges per room and gets expensive as ADR grows
  • →Booking engine takes 15-20% commission
  • →Little-differentiated direct booking experience
→ Solution
  • One-time investment + low maintenance
  • Own engine with no commission on direct bookings
  • Branded booking website with upselling
//02
Pain

Holiday apartments / vacation chain

  • →Manual check-in/out with physical keys
  • →Channel manager charges per listing × channel
  • →No consolidated view of occupancy and P&L
→ Solution
  • Digital check-in with smart lock
  • Native channel manager with no per-channel fee
  • Consolidated dashboard per property and channel
//03
Pain

Mid-sized hotel chain

  • →Each hotel uses a different legacy PMS
  • →HQ has no real-time view
  • →SaaS costs scale linearly with rooms
→ Solution
  • Single multi-hotel platform
  • Central dashboard with P&L per hotel
  • No extra cost per room or new hotel
◆What we do
01

Complete PMS

Booking, room, rate and availability management. Fast interface designed for reception.

02

Own booking engine

Widget embedded on your website, bookings without commission, automated upselling (room upgrade, breakfast, late check-out).

03

Channel manager

Two-way sync with Booking, Expedia, Airbnb, HomeAway. Rate and availability management from a single screen.

04

Digital check-in

Guest app: pre check-in with ID, digital signing, tourist tax payment. Optional smart lock.

05

Guest CRM + marketing

Guest record with history, preferences, total spend. Automated pre/post-stay campaigns.

06

Billing + tax authority connection

Electronic billing, series per hotel, mandatory police registration book (ESTA/Spain), tax authority connection.

◆Process

Discovery (1-2 weeks)

Meetings with reception, revenue manager and management. We analyze real operations.

UX design (3-4 weeks)

Figma prototype tested with reception. Focus on operational speed.

Development (10-16 weeks)

Bi-weekly sprints, channel manager and tax authority integrations validated.

Migration + training

Migration from Cloudbeds, Mews, Sirvoy or other. On-site training for the team.

24/7 support

SLA with 24/7 support for reception. Continuous evolution based on feedback.

◆Case study

Leonard AI · proven multi-center architecture

The multi-tenant architecture built for Leonard AI (aesthetics) is directly applicable to a hotel chain: multi-hotel, roles, consolidated dashboard, vertical integrations. The platform is in production for a network of centers across Spain, which validates the pattern.

leonard-ai.com
◆Investment

Single-hotel PMS

Find out what it would cost →
  • PMS + booking engine
  • Basic channel manager (3 channels)
  • Guest CRM
  • Tax authority billing
  • Training included

Chain platform

Find out what it would cost →
  • All + multi-hotel
  • Unlimited channel manager
  • Digital check-in
  • Consolidated dashboard
  • Guest iOS/Android app

Chain + apartments

Find out what it would cost →
  • All + holiday apartments
  • Smart lock
  • Revenue management module
  • Advanced BI
  • Enterprise SLA 24/7
◆FAQ

Frequently asked questions

Question not here?

Write to us. We respond within 24 hours with an initial technical orientation.

Does it connect with Booking, Expedia and Airbnb?+

Yes. Bidirectional channel manager with the main channels. You change rate or availability in our system and it propagates automatically to all connected channels.

Does it include police registration and tax authority connection?+

Yes. Mandatory in Spain: integration with the Spanish Police Hospedajes system (guest registration) and electronic billing with the tax authority.

How much does it cost compared to Cloudbeds or Mews?+

It is a one-off investment instead of a per-room monthly fee plus commissions on direct bookings, so the more rooms you have, the sooner it pays for itself vs Cloudbeds/Mews. From then on, total cost is significantly lower and with no room limits. Tell us about your hotel at /contact and within 24h we'll give you a quote and a break-even estimate.

Does it work for holiday apartments?+

Yes. Variant adapted for holiday apartments with digital check-in, smart lock, multi-property management and cleaning/maintenance automation.

Do you migrate from Cloudbeds, Mews or Sirvoy?+

Yes. We have migrated from Cloudbeds, Mews, Sirvoy, Opera and custom systems. Process of 2-6 weeks without downtime depending on hotel size.

◆Explore more
Real estate management softwareClinic management softwareCustom SaaS development
◆Contact

Does your hotel need a custom PMS?

30-minute call to assess fit. If it makes sense, detailed proposal in 1 week. No commitment.

Request demo