CODX / 2026—AVAILABLE Q2

Clinic Management Software Custom-built platform for medical centers

We build custom clinic management software: smart scheduling, patient CRM, billing, digital health records and telemedicine. Real case: Leonard AI, a multi-tenant platform for a network of centers.

See demo Leonard AI case

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◆Intro

Why custom software for your clinic instead of a generic SaaS?

Generic SaaS covers 70% of what a clinic needs but charges per user and ties you to their limitations. Custom software gives you total control over flows (appointments, triage, medical records, insurance billing), integrates with the systems you already use (digital signature, payment gateways, WhatsApp Business), scales with your network without multiplying cost per center and is yours once we finish. We have built these platforms before and the Leonard AI case (a multi-tenant platform for a network of beauty centers across Spain) proves the model.

◆For whom

Who benefits most

//01

Pain

Individual clinics in expansion

→Schedule on Excel or expensive generic SaaS
→Medical records scattered across paper and Drive
→Manual billing, WhatsApp reminders by hand

→ Solution

Schedule with 24/7 online bookings
Digital medical records per patient
Automated billing + WhatsApp reminders

//02

Pain

Multi-center networks

→Current SaaS charges per user and gets very expensive with 20+ people
→Each center runs their own Excel
→No consolidated KPI view across centers

→ Solution

Single license with no per-user cost
Multi-tenant platform with role-based access per center
Real-time consolidated dashboard

//03

Pain

Medical groups with legacy software

→Old software (2000s-era) nobody maintains
→Broken integrations with insurers
→GDPR/HIPAA compliance problematic

→ Solution

Progressive migration without downtime
Updated insurer connectors
Medical compliance + full audit trail

◆What we do

Smart scheduling

Online bookings 24/7, calendar per professional and resource, automatic blocking, waiting list management.

Patient CRM

Complete profile with medical history, documents, consents, communications and insurance data.

Billing and payments

Automated billing with fiscal series, Stripe/payment gateway integration, insurers and tax authority.

Integrated telemedicine

Video consultation with E2E encryption, virtual waiting room, optional recording (with consent) and digital prescription.

WhatsApp Business + reminders

Official WhatsApp channel integrated for confirmations, reminders and support. Reduces no-shows.

Medical compliance

GDPR, HIPAA, consents, audit-trailed medical records. Legal documentation included.

◆Process

Clinical discovery (1-2 weeks)

We interview reception, doctors and management. We understand real flows, not idealized ones.

UX design (3-4 weeks)

Figma prototype tested with real staff. We iterate until using it is obvious.

Development (10-16 weeks)

Bi-weekly sprints with demo at a pilot center. Feedback integrated continuously.

Migration + training

Migration of existing data (Excel, other software). On-site training for the team at each center.

Support and evolution

Monthly SLA plan, new evolutionary features based on feedback and growth.

◆Case study

Leonard AI · multi-tenant SaaS platform for beauty centers

Multi-tenant SaaS platform we built from scratch. Runs scheduling, CRM, billing, inventory and marketing for a network of centers across Spain. Integrated with WhatsApp Business, Stripe and marketing automation, and built so each center gets its own space on shared infrastructure.

leonard-ai.com

◆Investment

Single-clinic MVP

Find out what it would cost →

Schedule + patient CRM
Basic billing
WhatsApp reminders
Digital medical records
Training included

Multi-center platform

Find out what it would cost →

All of the above ×N centers
Granular roles and permissions
Consolidated dashboard
Insurer integration
Telemedicine

Full custom platform

Find out what it would cost →

All of the above
Marketing automation
iOS/Android apps
Custom integrations (ERP, BI)
Enterprise SLA

◆FAQ

Frequently asked questions

Question not here?

Write to us. We respond within 24 hours with an initial technical orientation.

How much does custom clinic management software cost?+

It depends on scope: an MVP for an individual clinic is a contained project; a multi-center network with roles and consolidated dashboard is a different league. Compared to generic SaaS it is a one-off investment instead of a per-user subscription, so over time the total cost evens out and from then on custom is cheaper with no user limits. Tell us about your clinic at /contact and within 24h we'll give you a detailed, no-obligation quote.

Is it GDPR and medical-compliant?+

Yes. We design with GDPR + HIPAA-equivalent compliance from day one: encryption at rest, audit trail on medical record access, signed digital consents, right to erasure and traceable logs.

Can you migrate from the SaaS I use today?+

Yes. We have migrated from Doctoralia, Sanitas, Medelit and custom systems. The process takes 2-4 weeks depending on volume, without data loss or operational interruption.

Does it include a patient app?+

Optional depending on plan. Native iOS/Android apps with appointment booking, medical history, chat with professionals and payments. Leonard AI case has a client mobile app.

Do you maintain the software after launch?+

Yes. Monthly maintenance plans sized to your setup (individual clinic or multi-center network). They include SLA, updates, security and continuous evolution hours. We'll detail the plan in the quote.

◆Explore more

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◆Contact

Does your clinic need custom software?

Tell us your case. We evaluate fit without commitment in a 30-minute call. If it fits, in 1 week you have a detailed proposal.

Request demo