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CODX / 2026AVAILABLE Q2

Gym Management Software Custom platform for fitness centers

Software for gyms, CrossFit boxes, padel centers and boutique studios: member management, recurring fees, class bookings, QR access control and branded mobile app.

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◆Intro

Why custom gym software instead of Mindbody, TeamUp or Provis?

Generic SaaS like Mindbody, TeamUp or Provis charge per member or per user and their features are designed for the US market — not for Europe. Custom software frees you: recurring fees with SEPA and payment gateways without commissions, integration with your real gym (QR turnstile, biometrics, facial recognition), branded mobile app for members, and full control over the experience. Especially recommended for chains with 3+ centers or CrossFit boxes/boutique studios that want to differentiate.

◆For whom

Who benefits most

//01
Pain

CrossFit box / boutique studio

  • →Mindbody/TeamUp charge high and are in English
  • →Need branded booking app
  • →Manual fee and cancellation management
→ Solution
  • One-time investment + low maintenance
  • Branded iOS/Android app on stores
  • Automated recurring SEPA + card payment fees
//02
Pain

Mid-sized gym chain

  • →Each center has its own software or process
  • →No consolidated view of members and P&L per center
  • →SaaS licenses spike with 1000+ members
→ Solution
  • Single multi-center platform
  • Central dashboard with occupancy and P&L
  • No extra cost per member or center
//03
Pain

Padel center / multi-court sport venue

  • →Court bookings via WhatsApp and Excel
  • →No integrated lighting/payment management
  • →Generic app that does not fit
→ Solution
  • Online court bookings with integrated payment
  • Automated lighting and schedule control
  • Branded app for members
◆What we do
01

Member and fee management

Sign-up/cancellation, recurring SEPA/card payments, discounts, families, companies. Automated reconciliation.

02

Class and court bookings

Booking system with class limits, waiting list, cancellation with notice, automated check-in.

03

Access control

QR in mobile app, NFC card, fingerprint reader or facial recognition. Integration with existing turnstiles.

04

Member mobile app

iOS + Android branded app: book classes, view fees, pay, personalized training program.

05

Trainer app

Routine assignment, progress tracking, direct communication, managed class delivery.

06

Marketing automation

Acquisition with landing pages, new member onboarding, cancellation reactivation, referral program.

◆Process

Discovery (1-2 weeks)

Meetings with reception, trainers and management. We analyze real member and operational flows.

UX design (2-3 weeks)

Web platform + mobile app Figma prototype. Validation with real gym users.

Development (8-14 weeks)

Bi-weekly sprints, continuous demo, accessible staging. Hardware integration (turnstiles, readers).

Migration + training

Migration from Mindbody, TeamUp or Provis. Team training and member app onboarding.

Ongoing support

Monthly plan with SLA, continuous evolution based on reception and member feedback.

◆Case study

Leonard AI · proven multi-center architecture

Although Leonard AI operates in aesthetics, the multi-tenant architecture (member management, recurring fees, bookings, mobile app) is directly replicable for fitness. The platform is in production for a network of centers across Spain, which validates the model.

leonard-ai.com
◆Investment

Single-gym MVP

Find out what it would cost →
  • Member + fee management
  • Online bookings
  • QR access control
  • Booking website
  • Training included

Multi-center chain

Find out what it would cost →
  • All + multi-center
  • Branded iOS/Android app
  • Consolidated dashboard
  • Turnstile integration
  • Marketing automation

Full platform

Find out what it would cost →
  • All + trainer app
  • Training program module
  • Advanced BI
  • Custom integrations
  • Enterprise SLA
◆FAQ

Frequently asked questions

Question not here?

Write to us. We respond within 24 hours with an initial technical orientation.

Does it integrate recurring SEPA and card payments?+

Yes. We support SEPA B2C and B2B payments with automated notifications and return management, plus card payments via Stripe/payment gateways. Automated reconciliation.

Does it integrate with turnstiles and physical access control?+

Yes. Integrations with the main access control systems (Salto, Vingcard, Suprema) via API or serial hardware. If you have installed turnstiles, we reuse them.

Does it include branded iOS/Android app?+

Yes. Native iOS (Swift) and Android (Kotlin) app published on stores with your brand. Class booking, payment, training program and gym communication.

Do you migrate from Mindbody, TeamUp or Provis?+

Yes. We have migrated from Mindbody, TeamUp, Provis and custom systems. The process takes 2-4 weeks without losing member history or active fees.

How much does it cost compared to generic SaaS?+

It is a one-off investment instead of a subscription that grows with members and users, so the more members you have, the sooner it pays for itself vs Mindbody-type SaaS. From then on cost is lower and with no member or internal user limit. Tell us about your gym at /contact and within 24h we'll give you a quote and a break-even estimate.

◆Explore more
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◆Contact

Does your gym need custom software?

30-minute call to assess fit. If it makes sense, detailed proposal in 1 week. No commitment.

Request demo