CODX / 2026—AVAILABLE Q2

Dental Clinic Management Software Custom, no per-user licenses

Custom dental software: operatory scheduling, digital dental charting, treatment quotes with financing, insurance billing (Sanitas, Adeslas, DKV) and full control of your clinic or network.

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◆Intro

Why custom dental software instead of Dentalink, Gesden or Doctoralia Pro?

Generic dental SaaS works but charges €60-200/month per user, ties you to standard flows and integrates poorly with your systems. Custom software covers your exact flows: adapted digital charting, quotes with Cofidis/Aplazame financing, insurance management with automated billing, external lab control and integrated radiology. No per-user licenses. Yours when finished. Scalable to as many centers as you open.

◆For whom

Who benefits most

//01

Pain

Independent dental clinic

→Paying €150-300/month on SaaS for 3-5 licenses
→Quotes written in Word one by one
→Manual check-up reminders

→ Solution

One-time payment + low maintenance
Dynamic dental quotes with preconfigured treatments
Automated 6/12-month check-up reminders

//02

Pain

Dental clinic network

→Each clinic has its own software or process
→No consolidated view of billing, occupancy and KPIs
→Generic software does not scale across network without plan changes

→ Solution

Single multi-center platform
Consolidated dashboard with P&L per center
No extra cost for opening a new clinic

//03

Pain

Franchise or low-cost dentistry

→Need robust financing system (Cofidis, Aplazame, Sequra)
→Protocol-standardized treatment control
→Marketing automation for acquisition

→ Solution

Native integrations with financing entities
Configurable treatment protocols
Marketing automation + landing pages per clinic

◆What we do

Operatory scheduling

Calendar with multiple operatories, professionals, hygienists and variable durations per treatment.

Digital dental chart

Interactive odontogram with complete history, planned vs completed treatments, exportable to PDF.

Quotes + financing

Treatment templates, automated cost calculation, integration with Cofidis/Aplazame for financed quotes in minutes.

Insurance billing

Integration with Sanitas, Adeslas, DKV, Asisa. Automated electronic billing and reconciliation.

Integrated radiology

Integrated DICOM viewer, radiography history per patient, shareable with external prosthetist.

Patient app + online booking

Native iOS/Android patient app: bookings, history, financing. Booking website integrated with the clinic.

◆Process

Dental discovery (1-2 weeks)

We interview doctors, reception and admin. We analyze real workflows.

Dental UX design (3-4 weeks)

Figma prototype with real cases: first visit, urgency, quote, multi-session treatment.

Development (10-16 weeks)

Bi-weekly sprints, demo at pilot clinic, iterative feedback.

Migration + training

Migration from Gesden, Dentalink, Odontonet or other. On-site team training.

Ongoing support

Monthly plan with SLA, monitoring, continuous evolution based on feedback.

◆Case study

Leonard AI · replicable model in dentistry

Although Leonard AI operates in aesthetics, the multi-tenant architecture is replicable for a dental network: multi-operatory scheduling, patient CRM, multi-entity billing. The platform is in production for a network of centers across Spain, which validates the scalable model.

leonard-ai.com

◆Investment

Single-clinic MVP

Find out what it would cost →

Schedule + digital dental chart
Patient CRM
Basic quotes
Billing
Training included

Dental network platform

Find out what it would cost →

All + multi-center
Insurance integration
Financing (Cofidis/Aplazame)
Consolidated dashboard
DICOM radiology

Franchise / group

Find out what it would cost →

All + marketing automation
Patient iOS/Android apps
Custom integrations (ERP, BI)
Multi-brand
Enterprise SLA

◆FAQ

Frequently asked questions

Question not here?

Write to us. We respond within 24 hours with an initial technical orientation.

Does it integrate with Sanitas, Adeslas, DKV insurers?+

Yes. We implement connectors with the main Spanish dental insurers for automated billing and reconciliation. If your insurer has a documented API, we integrate.

Does it have a digital dental chart?+

Yes. Interactive odontogram with complete history, planned vs completed treatments, exportable to PDF. Adaptable to FDI, Palmer or Universal notation as each doctor prefers.

Does it integrate financing with Cofidis, Aplazame or Sequra?+

Yes. Native integration with major entities for financed quotes approved in minutes from the patient record itself.

Do you migrate data from Gesden or Dentalink?+

Yes. We have migrated from Gesden, Dentalink, Odontonet and custom systems. The process takes 2-4 weeks depending on historical volume.

How much does it cost compared to Dentalink or Gesden?+

It is a one-off investment plus a maintenance plan, instead of a per-user subscription. For clinics with 5+ users the total cost (initial investment + maintenance) drops below dental SaaS after the first years, with the advantage of being yours and customizable. Tell us about your clinic at /contact and within 24h we'll give you a quote and a break-even estimate.

◆Explore more

Clinic management software (general)Mobile app development Custom SaaS development

◆Contact

Does your dental clinic need custom software?

We assess fit in a 30-minute call. If it makes sense, we give a detailed proposal in 1 week. No commitment.

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